About 18 to 24 months before the event, you need to get your list completed. Among the things you need to do within these months are to receive the data and then estimate the number of your expected guests, reserve the location of the party and reserve the Band or DJ, videographer and photographer.
About six months before the event, you need to order bar mitzvah invitations, decide on the party’s theme, discuss all the needed accessories such as balloons and centerpieces with the party planner, determine the gifts to give the guests and talk with the florist regarding the flowers for Bemah.
Two months before the event, you should be able to meet with the function facility event coordinator and discuss with him all the details. A good coordinator should be aware on even the littlest details and should have enough experience in supervising bar mitzvah, bat mitzvah and as well as other events. Within seven weeks before the event, you should be able to mail the invitations. Two weeks before the event, you should be able to make seating arrangements, prepare toasts, write speeches and pick up outfits. And in a day before the event you should be able to alphabetize place cards, gather the prizes and favors and deliver all to the function facility. Ready your checks to pay the bills, deliver the gifts and sleep early to get ready for the big day. When the big day is finally here, have a wonderful time.